--- title: Using the Microphone for In-Person Meetings description: Whether you're entering an ad-hoc conversation or walking into a scheduled meeting, Zeplyn lets you capture audio. Then transcribe, summarize, and create action items automatically. This article walks through all supported flows for in-person meetings. --- [Skip to content](https://kb.zeplyn.ai/en-us/zeplyn-help-center/using-the-microphone-for-in-person-meetings-zeplyn-help-center#main-content) English - United States Show submenu for translations ![Zeplyn\_Blue & White (1)](https://kb.zeplyn.ai/hs-fs/hubfs/Zeplyn_Blue%20%26%20White%20(1).png?width=225&height=75&name=Zeplyn_Blue%20%26%20White%20(1).png) Open main navigation Close main navigation - English - United States Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [Zeplyn Help Center](https://kb.zeplyn.ai/en-us/zeplyn-help-center?hsLang=en-us) 2. [Getting started](https://kb.zeplyn.ai/en-us/zeplyn-help-center/getting-started?hsLang=en-us) # Using the Microphone for In-Person Meetings ## Whether you're entering an ad-hoc conversation or walking into a scheduled meeting, Zeplyn lets you capture audio. Then transcribe, summarize, and create action items automatically. This article walks through all supported flows for in-person meetings. ### **Overview: Two Ways to Start an In-Person Meeting** ![](https://kb.zeplyn.ai/hs-fs/hubfs/image-png-3.png?width=648&height=280&name=image-png-3.png) **Impromptu (ad-hoc) meeting** Spontaneous face-to-face conversation, not already scheduled — you want to start capturing notes on the spot using the Zeplyn platform. **Scheduled meeting (from Hub)** A meeting previously scheduled in the Hub, now ready to begin — you want to use in-person mic notes tied to the existing meeting record. ### ✏️ Impromptu / Unscheduled Meetings Use this flow when a meeting or conversation wasn’t on your calendar, or you want to start taking notes on the fly. 1. Open the Zeplyn platform on your computer. 2. Navigate to the **Create** button in the top right. 3. On the **Create Note** screen: - Enter a meeting title (e.g., “Quick check-in with \[Name\]”) - Fill in attendees - Set the meeting type (e.g., Client, Internal, Other) - Toggle **Consent received** ON [![](https://downloads.intercomcdn.com/i/o/ykx8muwz/1859632798/954fcb3134f616be823647e00ab1/Screenshot%2B2025-09-10%2Bat%2B3_51_45-E2-80-AFPM.png?expires=1767416400&signature=338f69c2775fad52935de6edfe3a867f8cfb8475ee80c9cdd2571b0de8f715b2&req=dSgiH899n4ZWUfMW1HO4zQorbxmjg5XwiYWZ0X8lE848zUlNQlsQ7JtEDnWO%0A97hB%0A)](https://downloads.intercomcdn.com/i/o/ykx8muwz/1859632798/954fcb3134f616be823647e00ab1/Screenshot%2B2025-09-10%2Bat%2B3_51_45-E2-80-AFPM.png?expires=1767416400&signature=338f69c2775fad52935de6edfe3a867f8cfb8475ee80c9cdd2571b0de8f715b2&req=dSgiH899n4ZWUfMW1HO4zQorbxmjg5XwiYWZ0X8lE848zUlNQlsQ7JtEDnWO%0A97hB%0A) 4. Once consent is on, tap **Start** to begin capturing notes via the microphone. 5. During the conversation, you can **Pause / Resume** or **Reset** the recording if needed. [![](https://downloads.intercomcdn.com/i/o/ykx8muwz/1859651374/0a85040153d6847fac365904de93/Screenshot-2B2025-09-10-2Bat-2B4_00_26-E2-80-AFPM.png?expires=1767416400&signature=7ba73c392b029cff1d05c057e352951195f78a7a7fb294fcafd5fb1c35dcc5a1&req=dSgiH897nIJYXfMW1HO4zc4QbGSenWCfF194K7WUsyRbRKBjafIkQ5mc28Td%0A7o1Z%0A)](https://downloads.intercomcdn.com/i/o/ykx8muwz/1859651374/0a85040153d6847fac365904de93/Screenshot-2B2025-09-10-2Bat-2B4_00_26-E2-80-AFPM.png?expires=1767416400&signature=7ba73c392b029cff1d05c057e352951195f78a7a7fb294fcafd5fb1c35dcc5a1&req=dSgiH897nIJYXfMW1HO4zc4QbGSenWCfF194K7WUsyRbRKBjafIkQ5mc28Td%0A7o1Z%0A) 6. When done, tap **Save**. This will upload the audio, which Zeplyn will then process into notes, transcript, summary, and action items. 7. The note will then appear in your Zeplyn dashboard and can be edited, reviewed, shared, or synced to CRM. ### 📅 Scheduled / Hub-Based Meetings If the meeting was pre-scheduled and is listed in your Hub (meetings dashboard), you can use the in-person mic flow directly from the meeting invite in Zeplyn. This ensures the audio and notes are correctly tied to the existing meeting. 1. Go to the meeting in the **Hub** in your Zeplyn web app. 2. Select the scheduled meeting that’s about to begin. 3. Tap **Start In-Person** to begin the in-person microphone note-taking flow. 4. Confirm consent. 5. Tap **Start** to begin capturing notes. Use **Pause / Resume / Reset** as needed. [![](https://downloads.intercomcdn.com/i/o/ykx8muwz/1859650837/414eded670b8ba6cf69250a07ea5/Screenshot%2B2025-09-10%2Bat%2B4_00_26-E2-80-AFPM.png?expires=1767416400&signature=ee422c3292c2ee8326a730fa4ee69d5dd9ea1c2c7b9fa45121f6187d135ca99a&req=dSgiH897nYlcXvMW1HO4zeyi4zDnFiqBdNseaKB%2BtQbWqjLyaepiqP4l8v4z%0ADgg6%0A)](https://downloads.intercomcdn.com/i/o/ykx8muwz/1859650837/414eded670b8ba6cf69250a07ea5/Screenshot%2B2025-09-10%2Bat%2B4_00_26-E2-80-AFPM.png?expires=1767416400&signature=ee422c3292c2ee8326a730fa4ee69d5dd9ea1c2c7b9fa45121f6187d135ca99a&req=dSgiH897nYlcXvMW1HO4zeyi4zDnFiqBdNseaKB%2BtQbWqjLyaepiqP4l8v4z%0ADgg6%0A) 6. After the meeting, tap **Save** to upload and process the audio. The output (transcript, summary, action items) will automatically link to the scheduled meeting’s invite in Zeplyn under Past Meetings in the Hub. ### 📄 What Happens After the Recording - Once uploaded, Zeplyn’s backend processes the audio and generates a **transcript, meeting summary, key discussion points, and action items**. - The results are available in your Zeplyn web dashboard under the related client or meeting. - You can review, edit, share, export (PDF), sync to CRM, or email the summary and notes as needed. ### ✅ Best Practices - Use a good-quality internal mic or external microphone / headset to improve clarity — clearer audio helps generate more accurate notes. - Ensure you have a stable internet connection during upload, and you keep the app open until upload finishes. - Double-check attendee names and meeting metadata (type, client, attendees) **before** saving — proper context ensures notes, CRM syncs, and action items land correctly. *For additional questions, please reach out to [support@zeplyn.ai](mailto:support@zeplyn.ai).* ​ - [Getting started](https://kb.zeplyn.ai/en-us/zeplyn-help-center/getting-started?hsLang=en-us) - [Integrations](https://kb.zeplyn.ai/en-us/zeplyn-help-center/integrations?hsLang=en-us) - [FAQs](https://kb.zeplyn.ai/en-us/zeplyn-help-center/faqs?hsLang=en-us) - [Zeplyn Agent Nexus](https://kb.zeplyn.ai/en-us/zeplyn-help-center/zeplyn-agent-nexus?hsLang=en-us) [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, Zeplyn